Reposit are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Rare Minds Limited trading as Reposit of 35 Kingsland Road, London, E2 8AA. You can find us on the Data Protection Public Register on the Information Commissioner’s Office (ICO) website reference number ZA203506.
We will collect and process the following data about you:
Information you give us. This is information about you that you give us by entering details on our site or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site and subscribe to our service and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description, your account login details, such as username and password.
Information we collect about you. With regard to each of your visits to our site we will automatically collect the following information:
technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version time zone setting, browser plug-in types and versions, operating system and platform.
information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our site including date and time, page response times, download errors, length of visits to certain pages, page interaction information such as scrolling, clicks, and mouse-overs, methods used to browse away from the page, and any phone number used to call us.
Why we collect information about you. We collect information about you so we can help you make the move into your property in a hassle-free way. Also;
to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
to allow you to participate in interactive features of our service, when you choose to do so;
as part of our efforts to keep our site safe and secure;
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
to make suggestions and recommendations to you and other users of our site about our services that may interest you.
How will information be used. We use your personal information in connection with our business activities. We may use your personal information in the following ways:
to carry out our obligations arising from any contracts entered between you and us or between parties involved; for example, we will use your payment card details when you pay for your deposit or at the end of your tenancy via our online secure payment system.
to manage and administer any other arrangements between you and us, or one or more of our affiliates;
to notify you about changes to our services and to otherwise communicate with you; for example, we will use your contact details to respond to any queries that you submit to us;
to help us review, develop and improve the service we offer; for example, monitoring locations where you like to live, property types and deposit trends.
to ensure that content from our site is presented in the most effective manner for you and for your computer.
Sharing information. You agree that we have the right to share your personal data. We may disclose your personal information to third parties, including in the following circumstances:
We use third parties to carry out certain activities on our behalf that involve the processing of personal information. For example, we may engage third party service providers to carry out the service we provide, maintain and update our databases of customer details, analyse data, provide marketing assistance, process card payments, provide customer service and handle claims. These third parties have access to personal information needed to perform their functions, but may not use it for other purposes. We may use the information we receive from third parties to supplement, improve and add to our databases of customer details.
We may pass personal information to external agencies and organisations including the police and other law enforcement agencies for the prevention and detection of fraud including fraudulent transactions and criminal activity. These external agencies may check the information we give them against public and private databases and may keep a record of such checks to use in future security checks. We may also disclose personal information to the police and other law enforcement authorities for the prevention and detection of crime.
We may share non-personal aggregate statistics (group) data about visitors to our website with other parties so we can improve our service.
Selected third parties includes;
Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them.
Advertisers and advertising networks that require the data to select and serve relevant adverts to you and others. We do not disclose information about identifiable individuals to our advertisers, but we will provide them with aggregate information about our users for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day. We may also use such aggregate information to help advertisers reach the kind of audience they want to target for example, women in SW1. We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience;
Analytics and search engine providers that assist us in the improvement and optimisation of our site;
Credit reference agencies for the purpose of assessing your credit score.
Our website with other parties so we can improve our service.
We will disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
If Rare Minds Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of and other agreements; or to protect the rights, property, or safety of Rare Minds Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Treating your data securely. All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SS technology. Where we have given you or where you have chosen a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Your rights marketing. We will send you relevant offers and news about our services in by email, but only if you have previously agreed to receive these marketing communications. When you register with us we will ask if you would like to receive marketing communications, and you can change your marketing choices online, or by contacting us. When you receive marketing from us, you can unsubscribe at any time. You have the right to ask us not to process your personal data for marketing purposes.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Transferring data outside of the European Economic Area (EEA). We do not store or transfer data outside the European Economic Area.
Access to information. The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. This is called a Subject Access Request.
This policy was last updated in February 2017.